The name of this organization shall be West Virginia Quilters, Inc., also known at WVQ, Inc.
The purpose of this organization shall be to promote quilting in West Virginia; to encourage learning, understanding, and appreciation of the art of quilting; to provide education about the art of quilting to its members; and to provide statewide communication and resource sharing through the publication of a newsletter, sponsorship of workshops, seminars and meetings.
This organization will continue the recording of the tradition, culture, and history of quilt making in West Virginia that began with the West Virginia Heritage Quilt Search, Inc. and will encourage the care and preservation of quilts, both old and new.
Section 1 The membership of this organization shall be open to all persons regardless of race,
Section 2 The dues of this organization shall be set annually by the membership at the Annual Meeting, to take effect the following year. Members not renewing their membership within thirty (30) days of their due date shall be dropped from the membership roll.
Section 1 The officers of this organization shall be a President, Vice President, Secretary, Treasurer, Newsletter Editor, Membership Secretary, and Festival Coordinator. These officers shall perform the duties as prescribed by these By Laws, by the parliamentary
Section 2 Officers shall be elected for a two year terms and may succeed themselves once. In even years , the Vice-President, Secretary, Newsletter Editor, and Festival Coordinator shall be elected. In odd years, the President, Treasurer and Membership Secretary shall be elected. Vacancies shall be filled by the Board of Directors. The term of office shall begin on January 1 following the election.
Section 3 The President with the approval of the Board of Directors shall appoint the chairman of each of the following standing committees:
DUTIES OF OFFICERS
Section 1 The President shall preside at all meetings of the Board of Directors and the general membership, and shall be a member ex-officio of all committees except the
Section 2 The Vice President shall assume the duties of the President in her/his absence.
Section 3 The Secretary shall keep minutes of all membership and Board of Directors meetings, and shall serve as the Historian of this organization. The secretary shall maintain a file of essential records which shall be transferred at the end of the term of office.
Section 5 The Membership Secretary shall collect and process all membership applications and dues, keep an accurate and updated list of all members, and remit the dues to the Treasurer in a timely manner. In addition, the Membership Secretary shall distribute the Newsletter and compile an annual Directory which shall include all the members and the services they provide, i.e., teach, own quilt shops, quilt for others, do commission work, sell quilts, etc. The Directory shall include any Quilt Guild that has at least one member in this organization.
Section 6 The Newsletter Editor shall be responsible for collecting and editing information for the newsletter, which is the official publication of the organization.
Section 7 The Festival Coordinator shall coordinate the West Virginia Quilt Festival. The Festival Coordinator may appoint a committee to assist her.
Section 1 Meetings of the WVQ, Inc. shall be at least three (3) times a year to include the Annual
Section 2 The fall meeting of the organization shall be the Annual Meeting and shall be held for the purpose of receiving reports of officers and committees, electing officers, and transacting any other business that may arise. The fiscal year shall be January 1 to December 31.
A quorum shall consist of a majority of the membership present.
BOARD OF DIRECTORS
Section 1 The Board of Directors shall consist of the elected officers of the organization. Also invited to attend are the chairmen of all committees and the immediate past president.
Section 2 The Board of Directors shall have general charge and control of the affairs, funds,
Section 3 Meetings of the Board of Directors may be called by the President or by at least
In the event of dissolution of the West Virginia Quilters, Inc., all assets shall be distributed to a
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern this
AMENDMENT OF BY LAWS
These By Laws may be amended by a majority vote of the members at a meeting called for that purpose,
Revisions approved by the membership at quarterly meeting in Fairmont, WV, October 16, 2010